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Email polisher

Polish your email before you hit send

Paste your email. Get it back with the grammar fixed, the filler cut and every sentence clear, still sounding like you.

How to polish an email: put the ask first, fix spelling and grammar, cut filler words, split long sentences, and check names and dates. The Contextli Email Polisher does the first four for you, so you only check the facts.

Pick a tone

The instant version runs in your browser and updates as you type. Nothing is stored or sent anywhere unless you tap Polish with AI.

Your email appears here the moment you paste a draft.

Or skip the typing. In the Contextli app you click the floating mic in Gmail, Outlook or any app, say it, and the full email is written for you. Get the Contextli app

How it works

How to polish an email

Three steps, no learning curve.

  1. 1

    Paste your email

    Paste the email you are about to send, mistakes and all.

  2. 2

    Pick how it should feel

    Professional for work, Friendly for colleagues, Concise for busy readers, Warm for clients.

  3. 3

    Check the facts and send

    The polisher fixes the writing. You check names, dates and numbers, then copy and send.

Review checklist

Can you review this email for me? A 60-second checklist

Run any email through these six checks. If it passes all six, send it.

  1. 1

    Is the ask in the first two lines?

    Busy readers stop early. Put what you need first, the background after.

  2. 2

    Does the subject say the point?

    "Report due Friday: your part by Thursday" beats "Quick reminder".

  3. 3

    Any sentence over 25 words?

    Split it. Long sentences are where mistakes and confusion hide.

  4. 4

    Names, dates, numbers right?

    Check each one. These are the mistakes people notice and remember.

  5. 5

    Filler words gone?

    "Just", "I think", "kind of", "basically" make you sound unsure. Cut most of them.

  6. 6

    Would you be happy if it was forwarded?

    If not, change the tone before you send.

Polish vs rewrite

Polish or rewrite: which one do you need?

Polish (this page)

Your email is basically right. You want the mistakes fixed and the sentences cleaner, but it should still sound like you. The polisher changes as little as it can.

Rewrite

The tone is wrong: too blunt, too long, too casual. You want the same message said a different way. Use the Email Rewriter or the Polite Email Rewriter.

Before and after

Real examples

What goes in and what comes out. Paste your own above to get the same treatment.

Run-on to clearMade with the Contextli Email Polisher, Professional tone
Before

hi team, just a quick reminder that the report is due friday, i think we are mostly on track but there is a few things missing like the sales numbers and the summary, can everyone make sure there part is done by thursday so i have time to put it together. thanks alot

After

Subject: Report due Friday: your part by Thursday Hi team, A quick reminder that the report is due on Friday. We are mostly on track, but a few parts are still missing, including the sales numbers and the summary. Could everyone finish their part by Thursday, so I have time to put it together? Thanks a lot, Alex

Typos fixed, voice keptMade with the Contextli Email Polisher, Friendly tone
Before

Hey Sam, loved you’re idea in the meeting today, could we maybe grab 15 mins tomorow to talk about how we role it out?

After

Subject: Your idea from today Hi Sam, I loved your idea in the meeting today. Could we grab 15 minutes tomorrow to talk about how we roll it out? Thanks, Alex

Long to conciseMade with the Contextli Email Polisher, Concise tone
Before

I just wanted to let you know that I have basically finished going through the contract and I think that overall it looks good, although there are a couple of small things in section 4 that I would kind of like to discuss with you if you have time.

After

Subject: Contract: two points in section 4 Hi Priya, I have finished the contract and it looks good overall. I would like to discuss two small points in section 4. Do you have time this week? Thanks, Alex

Watch

Write better emails in English

Speak Confident English on writing clear, professional emails, with or without AI.

FAQ

Common questions

Sources and further reading

Keep going

Email RewriterChange the tone of any draft: professional, warm, firm, persuasive.Open Email Reply GeneratorPaste the email you got, say what you want, get the full reply.Open Polite Email RewriterTurn a blunt or angry draft into a polite one that still gets results.Open All free toolsBrowse every writing tool built by Contextli.Open