ContextliContextli
Workflow guide

Build voice-first into your workflow

Four everyday routines, step by step: replying to email, taking meeting notes, drafting content and updating tickets. Each one shows what you say and what lands in the app.

Start 7-day free trialJump to the workflows

Getting started

Set up Contextli in a few minutes and try your first dictation.

  1. 1 · INSTALL

    Install and set up

    Download Contextli for Mac or Windows and run the quick setup. Allow microphone access and keep the default hotkey or choose your own.

  2. 2 · PICK

    Pick a context

    Start with a built-in context like Email or Slack. Each one has its own formatting. Edit them later or make your own.

  3. 3 · SPEAK

    Start dictating

    Press your hotkey, speak, then press it again to stop. Contextli formats what you said and pastes it into the app you are in.

Default hotkey:⌥+spaceon Mac,ctrl+spaceon Windows
Common workflows

Four routines to start with

Real-world examples of how people use Contextli in their daily work.

Morning email routine

Work through your inbox by voice instead of typing each reply.

  1. Open your email client (Gmail, Outlook or similar).
  2. Pick the Email context in the Context Bar.
  3. Read an email, then press your hotkey to reply.
  4. Say your answer the way you would say it out loud. Contextli adds the greeting and sign-off.
  5. Review and send.

Tip: Turn on screen context for the Email context so the reply can see the message you are answering.

You say

tell sam thanks the invoice looks right we'll pay it friday and can he add the PO number next time

Email

Hi Sam, Thanks, the invoice looks right. We'll pay it on Friday. Could you add the PO number next time? Best,

What Contextli pastes into Gmail · Re: Q3 invoice.

Capturing meeting notes

Log decisions and action items as they happen, without breaking eye contact to type.

  1. Open Notion, Google Docs or your notes app.
  2. Switch to the Executive: Meeting Notes context, or your own.
  3. When a point lands, press your hotkey.
  4. Say the decision, owner and deadline.
  5. Contextli turns it into structured notes.

Tip: Make a custom context that always formats action items with an owner and a due date.

You say

ok so we agreed to ship the beta on the 14th priya owns the release notes and i need to book the launch call

Executive: Meeting Notes

Decision: ship the beta on the 14th Action: Priya, release notes Action: me, book the launch call

What Contextli pastes into Notion · Weekly sync.

Drafting content

Get a first draft of a post, article or doc out of your head while it is still fresh.

  1. Think it through on a walk or away from the keyboard.
  2. Open Medium, WordPress or Google Docs.
  3. Pick Marketing: Content Writing, or a context you made for your platform.
  4. Press your hotkey and talk through the draft.
  5. Contextli gives it headings and structure.
  6. Edit. Refining a draft is faster than a blank page.

Tip: Dictate in short bursts, one section at a time, and let each one paste in order.

You say

the main point is people talk way faster than they type so we should make talking the default way to write

Marketing: Content Writing

Talk first, type later Most of us speak much faster than we type. So why is the keyboard still the default way to write?

What Contextli pastes into Google Docs · Launch post.

Updating tickets and boards

Keep Jira, Linear, Asana or Trello current without switching into typing mode.

  1. Open the task or issue you want to update.
  2. Pick Technical: Bug Report, or your own context for updates.
  3. Press your hotkey and describe the change or the bug.
  4. Contextli formats it into steps, expected and actual.
  5. Save and move on.

Tip: Give your most used context its own hotkey so you can skip the switch.

You say

login page spins forever on safari if you've got a saved password works fine in chrome

Technical: Bug Report

Login spinner never finishes on Safari Steps: open Login with a saved password Expected: signed in Actual: endless spinner. Chrome works.

What Contextli pastes into Linear · New issue.

Best practices

Habits that make voice-first stick.

  • Learn your hotkey

    Keep the default or pick one that is easy to reach and does not clash with other apps. After a few days it feels as natural as typing.

  • Match the context to the app

    Email for emails, Slack for messages, Technical: Bug Report for tickets. The right context means less editing afterwards.

  • Teach it your words

    Add names, product terms and jargon to your Dictionary, plus replacements for phrases you use often.

  • Speak naturally

    Talk as if you were telling a colleague. Ums and restarts are cleaned up for you.

  • Check names and numbers

    Dictation is not perfect. Give technical terms and names a quick look before you send.

  • Start with one workflow

    Begin with email replies, then add meetings or tickets once the habit sticks.

Shortcuts and tips

Small settings that save the most time.

Switching contexts

  • Switch contexts from the Context Bar on your screen.
  • Give any context its own hotkey and skip the switch entirely.
  • Create your own contexts for formats you write often.

Output

  • Auto-paste is on by default, so text lands where your cursor is.
  • Turn on screen context per context when a reply needs to see what it answers.
  • Use the Dictionary for names and terms the transcription should always spell your way.

Ready to try your first workflow?

7-day free trial on every plan. Then from $45 a year.

Download ContextliSee how it worksView pricing

Learn more

Features →How Contextli works, from hotkey to paste.Use cases →See Contextli in the apps you already use.Help Center →Setup, features and troubleshooting.