Voice Dictation for Microsoft Teams: Messages, Meeting Notes & Channel Posts
Send professional Teams messages and meeting follow-ups 4× faster. Contextli formats for Teams' enterprise communication style.
Microsoft Teams is the communication hub for enterprise—where professional tone matters. Between channel updates, meeting follow-ups, and cross-team coordination, you're constantly typing messages that need to sound polished. Contextli lets you speak naturally while maintaining the professional tone Teams environments expect.
Contextli Modes for Microsoft Teams
Each mode transforms your voice into Microsoft Teams-ready content with specific formatting.
Meeting Follow-up
Structured post-meeting summaries with decisions and action items
Best for: Meeting organizers and project managers
You say:
"Just finished the quarterly planning meeting, we decided to prioritize the mobile app launch for Q2, Sarah is going to lead the project with support from Mike's team, we need to finalize the budget by end of week, and everyone should review the roadmap doc before the next meeting on Thursday"
Contextli outputs:
**Quarterly Planning Meeting - Summary** **Key Decision:** Mobile app launch prioritized for Q2 **Project Lead:** Sarah (with support from Mike's team) **Action Items:** • [ ] Finalize Q2 budget - EOW • [ ] All: Review roadmap document before Thursday meeting **Next Meeting:** Thursday
Channel Update
Professional updates for team channels
Best for: Project leads and team managers
You say:
"Hey team wanted to give a quick update on the CRM migration, we're about 70 percent done with the data transfer, no major issues so far, expecting to complete by end of next week, let me know if you have any questions"
Contextli outputs:
**CRM Migration Update** 📊 **Progress:** 70% complete (data transfer phase) ✅ **Status:** On track, no major issues 📅 **ETA:** End of next week Questions? Drop them in the thread.
Professional Reply
Clear, professional responses to colleagues
Best for: Day-to-day professional communication
You say:
"Thanks for sending that over, I took a look and I think the proposal looks good overall, I have a few minor suggestions that I'll add in comments, should be ready to send to the client by tomorrow"
Contextli outputs:
Thanks for sharing. The proposal looks good overall—I'll add a few minor suggestions in comments. Should be ready for the client by tomorrow.
How to Use Contextli in Microsoft Teams
Step-by-step workflows for common Microsoft Teams tasks.
Send Meeting Notes Immediately After Calls
A meeting just ended and you want to send action items while everything is fresh, before your next call starts.
- 1
Open Teams meeting chat or channel
Navigate to where notes should be posted
- 2
Activate Meeting Follow-up mode
Contextli will format for meeting summaries
⌘+Shift+V - 3
Summarize while it's fresh
Speak the key decisions, owners, and action items
- 4
Review and post
Quick review, add @mentions for owners, post
Example Output:
**Sprint Planning Summary** **Committed Stories:** 8 stories, 34 points **Action Items:** • [ ] @Alex: Set up new dev environment - Wed • [ ] @Jordan: UX review for checkout flow - Thurs • [ ] @Team: Flag blockers early in standup **Next Sprint Planning:** In 2 weeks
Voice to Microsoft Teams: Real Examples
What you say versus what Contextli produces for Microsoft Teams.
"OK so from today's sync the main things are David needs to finish the API spec by Friday, we need to schedule a design review for next week, and everyone should test the staging environment before the release on Wednesday"
**Today's Sync - Action Items** • [ ] David: Complete API spec - Friday • [ ] Schedule design review - next week • [ ] All: Test staging environment - before Wednesday release
"Quick update on the Azure migration, we hit a small snag with the database config but resolved it this morning, back on track now, timeline unchanged"
**Azure Migration Update** ⚠️ Hit a database config issue (resolved this morning) ✅ Back on track 📅 Timeline unchanged
Contextli vs Other Microsoft Teams Voice Solutions
Contextli vs Teams Transcription
| Feature | Contextli | Teams Transcription |
|---|---|---|
| Works in chat/channels | ✅ Any text field | ❌ Meetings only |
| Formatted output | ✅ Structured with headers | ❌ Raw transcript |
| Edit before sending | ✅ Full control | ⚠️ Post-meeting only |
| Action item extraction | ✅ Automated structure | ⚠️ Requires Copilot |
Teams Transcription records meetings but outputs raw transcripts. Contextli works everywhere in Teams and produces structured, actionable messages.
Why Use Contextli for Microsoft Teams?
Teams communication sits between casual chat and formal email. Generic dictation doesn't understand this nuance. Contextli's Teams modes produce appropriately professional messages—clear, structured, and suitable for enterprise audiences without being stiff or overly formal.
Microsoft Teams + Contextli: Common Questions
Does Contextli work with Teams in the browser?
Yes, Contextli works with Teams desktop app, web app, and the new Teams. Since Contextli inserts text at your cursor, it works anywhere you can type in Teams.
Can I use Contextli during Teams meetings?
Contextli works for typing in the meeting chat while in a call. For meeting notes, many users activate Contextli right after the meeting ends to capture action items while fresh.
How does Contextli compare to Microsoft Copilot in Teams?
Copilot is built into Microsoft 365 and offers AI features across the suite. Contextli focuses specifically on voice-to-text with context-aware formatting. They can work together—use Contextli for quick message composition, Copilot for meeting summaries and insights.
Microsoft Teams Integration Details
descriptionSupported Formats
- checkTeams markdown
- checkHeaders
- checkBold/italic
- checkBullet and numbered lists
- checkTables
- checkCode blocks
- checkMentions
lightbulbPro Tips
- Create a "Meeting Notes" mode with your org's standard format
- Use Channel Update mode for weekly status posts
- For external communication, use a more formal custom mode
infoGood to Know
- arrow_rightCannot trigger Teams apps or bots
- arrow_right@mentions need manual entry
- arrow_rightCannot attach files via voice
- arrow_rightLoop components require manual creation
devicesPlatform Support
Works in new Teams and classic Teams on Windows and macOS. Web app supported.
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