Voice Dictation for Asana: Tasks, Project Updates & Team Comments
Create tasks and project updates 4× faster. Contextli transforms your voice into well-structured Asana content with proper formatting.
Asana keeps teams organized—but organizing takes time. Creating tasks with proper descriptions, updating project status, adding comments to discussions... the typing adds up. Contextli lets you capture tasks and updates the moment you think of them, speaking naturally while Contextli handles the formatting.
Contextli Modes for Asana
Each mode transforms your voice into Asana-ready content with specific formatting.
Task Description
Creates detailed task descriptions with context and acceptance criteria
Best for: Creating clear, actionable tasks
You say:
"Create a task for updating the onboarding flow, we need to add a welcome video on the first screen, should be under 60 seconds, needs to work on mobile and desktop, should auto-play muted with captions, due by end of next week"
Contextli outputs:
**Task: Update Onboarding Flow - Add Welcome Video** **Background:** Add a welcome video to improve new user activation. **Requirements:** • Video on first onboarding screen • Duration: Under 60 seconds • Mobile and desktop compatible • Auto-play muted with captions **Success Criteria:** • Video plays correctly on all devices • Captions are accurate and synced **Due:** End of next week
Project Update
Structured status updates for projects and milestones
Best for: Weekly status reports and milestone updates
You say:
"Weekly update on the website redesign, we finished the homepage mockups and got approval from stakeholders, working on the product pages now, blocked on getting final copy from marketing, should be able to launch beta by end of month if we get the copy this week"
Contextli outputs:
**Website Redesign - Weekly Update** ✅ **Completed:** • Homepage mockups finalized • Stakeholder approval received 🔄 **In Progress:** • Product page designs 🚫 **Blocked:** • Awaiting final copy from Marketing 📅 **Timeline:** Beta launch on track for end of month (contingent on copy delivery this week)
Quick Comment
Concise comments for task discussions
Best for: Quick feedback and approvals
You say:
"Reviewed this and it looks good, just one small thing, can we make the button color match our brand blue instead of the current green, otherwise ready to ship"
Contextli outputs:
Reviewed—looks good overall! 👍 One small change: Can we update the button color to brand blue (currently green)? Otherwise, ready to ship.
How to Use Contextli in Asana
Step-by-step workflows for common Asana tasks.
Capture Tasks During Meetings
You're in a meeting and action items are flying. You need to capture them as tasks immediately.
- 1
Open Asana quick add
Use Asana's quick add shortcut or click +
Tab+Q - 2
Activate Task Description mode
Contextli formats with full context
⌘+Shift+V - 3
Speak the task details
Include what, why, and when
- 4
Assign and add to project
Quick assignment, add to project, done
Example Output:
**Task: Research competitor pricing** **Context:** Needed for Q2 pricing review **Requirements:** • Document pricing for top 5 competitors • Include feature comparison • Identify gaps and opportunities **Due:** Friday
Voice to Asana: Real Examples
What you say versus what Contextli produces for Asana.
"We need someone to look into why the checkout abandonment rate increased last week, probably want to check the analytics and talk to customer support to see if there are any patterns, this should be pretty high priority since it's affecting revenue"
**Task: Investigate Checkout Abandonment Spike** **Priority:** High (revenue impact) **Background:** Checkout abandonment rate increased last week - need to identify root cause. **Action Items:** • Review analytics for abandonment patterns • Interview customer support for common complaints • Document findings and recommendations **Success Criteria:** Root cause identified with actionable recommendations
Contextli vs Other Asana Voice Solutions
Contextli vs Asana Mobile Voice Input
| Feature | Contextli | Asana Mobile Voice Input |
|---|---|---|
| Task structure | ✅ Formatted descriptions | ❌ Plain text only |
| Desktop support | ✅ macOS app | ❌ Mobile only |
| Project updates | ✅ Structured format | ❌ Basic text |
| Subtask creation | ✅ Via voice | ❌ Manual only |
Asana's mobile voice input is basic transcription. Contextli provides structured task descriptions and project updates on desktop.
Why Use Contextli for Asana?
A task without context is a task that gets misunderstood. Contextli's Asana modes help you create detailed task descriptions, structured project updates, and clear comments—all by voice. Speak your thoughts; get organized output ready for Asana.
Asana + Contextli: Common Questions
Can Contextli create subtasks automatically?
Contextli inserts formatted text—subtasks need to be created in Asana's interface. However, you can dictate a list of subtasks and Contextli will format them as a checklist, making it easy to convert to subtasks in Asana.
Does Contextli work with Asana's forms?
Yes, Contextli works in any text field in Asana, including form submissions. It's especially useful for filling out longer form fields with detailed responses.
How do I assign tasks via voice?
Mention the assignee in your dictation ("assign to Sarah") and Contextli will include it in the text. Then use Asana's @ autocomplete or assignee picker to formally assign. Some users dictate the task content first, then quickly assign using Asana's interface.
Asana Integration Details
descriptionSupported Formats
- checkPlain text
- checkRich text formatting
- checkBullet lists
- checkNumbered lists
- checkHeaders
- checkBold/italic
lightbulbPro Tips
- Create a "Meeting Action Item" mode for quick task capture
- Include priority and due date in your dictation for context
- Use Project Update mode for weekly status emails to stakeholders
infoGood to Know
- arrow_rightCannot set due dates via voice (use Asana's date picker)
- arrow_rightCannot assign tasks directly (mention in text, assign in UI)
- arrow_rightCustom fields require manual entry
- arrow_rightCannot attach files via voice
devicesPlatform Support
Works in Asana web app and desktop app on macOS.
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