Who this is for
Small business owners, makers, and anyone counting stock who wants hands-free counting with automatic reorder flags.
The moment this saves you
I count stock by hand, lose my place writing numbers, miscount, and then run out of a key item because the low-stock flag got buried in my messy clipboard scrawl.
See it work
Messy spoken thought in. A clean, structured artifact out.
Stock count for the shop. The lavender candles, I've got about 12 left, that's fine. The vanilla ones are low, only 3 left, need to reorder those, they're a bestseller. Gift boxes, plenty, like 40. The kraft paper for wrapping is almost out, maybe 2 rolls, reorder. Ribbon, fine, lots. The new eucalyptus candles, brand new, I have 20. Shipping boxes the medium size are getting low, like 15 left, should reorder soon. The vanilla candles and the kraft paper are the urgent reorders.
Stock count, June 5, 2026
| Item | Count | Status |
|---|---|---|
| Lavender candles | 12 | OK |
| Vanilla candles | 3 | REORDER (urgent, bestseller) |
| Gift boxes | 40 | OK |
| Kraft paper | 2 rolls | REORDER (urgent) |
| Ribbon | Lots | OK |
| Eucalyptus candles | 20 | OK |
| Medium shipping boxes | 15 | Reorder soon |
Urgent reorders: vanilla candles, kraft paper.
The workflow
Record a voice note
Hit the hotkey and talk, no formatting, no typing.
Tag it with this context
Contextli shapes your words into the structured output above.
Find it later
Everything's searchable and organised by context.
Pull it into Claude or ChatGPT
Bring your contexts straight into your AI tools with the Contextli MCP.
Your raw recording and transcription stay on your device, so you can always go back to the original.
The prompt behind this context
I'm going to count stock out loud. Turn it into a dated stock count as a markdown TABLE with columns Item, Count, and Status. Set Status to OK, "Reorder soon", or bold "REORDER (urgent...)" based on how I describe each item's level and urgency. End with an italic line listing the urgent reorders. Use my exact counts. Don't invent items or counts. Output only the table and the urgent line.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Use this context
One click copies it and shows you exactly how to drop it into Contextli.
Next, open Contextli, go to the Contexts page, click Import, choose From JSON, paste, then Import Context. It is ready to use.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Your raw recording and transcription stay on your device, so you can always go back to the original.
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Questions people ask
Questions contractors ask about Stock Count Log
What is the best way for a contractor to capture field notes on-site without a clipboard?
Speak your observations into Contextli immediately after the walkthrough or site visit, while the details are sharp. The Stock Count Log context structures your spoken description of the site into a field note with the key fields. You have a structured record before you get back to your vehicle.
How do I take field notes hands-free while walking a site?
Add the Stock Count Log context to Contextli, then speak your observations as you walk. Because you are speaking rather than typing, your hands are free and you can look at what you are describing. The context formats your words into a field note when you finish.
What should a field note include to be useful later?
It should include the date, the site address or identifier, the specific observations made with location references, any issues found and their severity, and the recommended next steps. The Stock Count Log context captures all of these from your spoken walkthrough.
How do I share field notes with a client or team quickly after a site visit?
After dictating your observations using the Stock Count Log context, copy the structured field note and paste it into an email, a client portal, or a project tool. The output is plain text that reads cleanly without any special formatting.
How do I add this context to Contextli?
Copy the context on this page, then open Contextli and go to the Contexts page. Click Import, choose From JSON, paste it into the Import from Clipboard window, and click Import Context. It is ready to use in under 30 seconds. If you do not have Contextli yet, you can download it for free first.
Is my voice recording private? Does Contextli send it anywhere?
Your voice recording and the transcription are stored on your device only. Contextli processes your audio locally and does not send your recordings or transcription text to any server. The structured output it produces is text you control, and you decide where it goes.
Can I change what the output looks like?
Yes. Every context in Contextli is a starting point you can edit. Open the context in the app, change the instructions to adjust the structure, tone, or fields, and save. The next time you use it, the output reflects your changes. You are not locked into the default format.
Do I need to install an app to use this context?
Yes. Contextli is a free app. Download it, then copy this context and paste it into the Import from Clipboard window on the Contexts page. The whole process takes about 30 seconds.