Does Contextli create Notion blocks correctly?

Contextli outputs markdown that Notion renders as blocks. Headers become H1/H2/H3 blocks, lists become bullet/number blocks, and so on. Paste into Notion and it automatically converts to the right block types.

Can I dictate into Notion databases?

Yes! Use the Database Entry mode to create rich content for database page entries. Click into a database page, dictate your content, and Notion will store it as page content within that database entry.

Does Contextli work with Notion templates?

Contextli works in any text area in Notion. You can use Notion's templates to create the structure, then fill in sections using Contextli. Great for recurring meeting notes or project documentation.

Does Contextli work with Notion on mobile?

Contextli is currently a macOS desktop app. On mobile, you can use the iOS built-in dictation inside the Notion app for basic transcription, then refine the output on your Mac where Contextli inserts properly formatted content directly. Most power users keep Notion open on their Mac as their primary authoring environment.

How is Contextli different from using Notion's native browser dictation?

Browser dictation transcribes your speech as plain text - you still need to manually add headings, bullet points, checkboxes, and table rows afterward. Contextli understands what you're trying to create and formats it automatically: a spoken list becomes actual bullet points, a spoken table becomes a markdown table, and meeting notes get proper attendee and action item sections without any manual clean-up.

Notion added built-in voice in 2026 - why use Contextli instead?

Notion's native voice feature (released early 2026) is a welcome addition, but it has key limitations: it's available only on Mac and iOS, it transcribes into Notion only, and it offers basic formatting without context awareness. Contextli works on Windows too, follows your voice across every app (Slack, Gmail, Jira, and more), and formats output intelligently based on the mode you set. If you're on Windows, or you want voice that's not locked inside a single app, Contextli is the better fit.

Does Contextli work on Windows for Notion dictation?

Yes, and this is one of Contextli's biggest advantages over Notion's native voice, which is Mac and iOS only. Contextli runs as a Windows desktop app, letting you dictate Notion-formatted content (pages, meeting notes, database entries) without needing a Mac. Windows users who rely on Notion for their knowledge base can now dictate at speaking speed instead of typing.

Productivity Tools

Contextli for Notion: Voice Dictation That Works Where Notion's Built-In Voice Doesn't

Notion shipped native voice in early 2026, but it's Mac-only, basic, and locked inside Notion. Contextli works cross-platform, formats context-aware output, and follows your voice across every app you use.

Speaking ≈150 wpm vs typing ≈40 wpm (Stanford, 2016)

Contextli — Notion

You Say

“Create a page about our content strategy, we focus on three pillars which are thought leadership,…”

Page Content

Contextli Outputs

# Content Strategy

## Overview
Our content strategy focuses on three core pillars, each serving distinct goals and audiences.

## Pillar 1: Though…

Notion added native voice input in early 2026, but it's limited: Mac and iOS only, basic transcription, and it only works inside Notion itself. Contextli fills the gap: cross-platform voice dictation (including Windows) that formats your speech into Notion-ready block structure, works in every other app too, and processes audio on-device for privacy. It's not Notion AI - it's your ideas, structured exactly the way Notion expects them.

Pre-Built Modes

Contextli Modes for Notion

Each mode transforms your voice into Notion-ready content with specific formatting.

Page Content

Well-structured page content with headers and sections

Best for: Creating comprehensive wiki pages and documentation

You say:

"Create a page about our content strategy, we focus on three pillars which are thought leadership, product education, and community building, each pillar has specific goals and content types, thought leadership includes blog posts and LinkedIn content, product education includes tutorials and documentation, community building includes user stories and events"

Contextli outputs:

# Content Strategy

## Overview
Our content strategy focuses on three core pillars, each serving distinct goals and audiences.

## Pillar 1: Thought Leadership
**Goal:** Establish expertise and build trust

**Content Types:**
- Blog posts
- LinkedIn articles
- Industry commentary

## Pillar 2: Product Education
**Goal:** Enable user success

**Content Types:**
- Tutorials and guides
- Documentation
- Video walkthroughs

## Pillar 3: Community Building
**Goal:** Foster engagement and advocacy

**Content Types:**
- User stories and case studies
- Community events
- User-generated content

Meeting Notes

Structured meeting notes with attendees, agenda, and action items

Best for: Post-meeting documentation

You say:

"Meeting notes from the product sync with Sarah, Mike, and Jennifer, we discussed the Q2 roadmap and decided to prioritize mobile app over web redesign, action items are Sarah will create the mobile PRD by Friday, Mike will estimate engineering effort, and Jennifer will do competitive analysis on mobile features"

Contextli outputs:

# Product Sync - Meeting Notes

**Date:** [Today]
**Attendees:** Sarah, Mike, Jennifer

## Discussion
- Reviewed Q2 roadmap priorities
- **Decision:** Prioritize mobile app over web redesign

## Rationale
Mobile usage growing, web can wait until Q3

## Action Items
- [ ] Sarah: Create mobile PRD (Due: Friday)
- [ ] Mike: Engineering effort estimate
- [ ] Jennifer: Competitive analysis on mobile features

## Next Steps
Reconvene once PRD is ready

Database Entry

Detailed content for database page entries

Best for: Project and CRM database entries

You say:

"Database entry for a new project called Customer Portal Redesign, the goal is to improve self-service capabilities, success metrics are reducing support tickets by 30 percent and increasing NPS, timeline is Q2, team members are Alex leading design and Jordan on engineering"

Contextli outputs:

# Customer Portal Redesign

## Overview
Redesign the customer portal to improve self-service capabilities.

## Goals
- Reduce support ticket volume by 30%
- Increase customer NPS scores
- Improve self-service completion rate

## Timeline
**Target:** Q2 completion

## Team
- **Design Lead:** Alex
- **Engineering Lead:** Jordan

## Success Metrics
| Metric | Target |
|--------|--------|
| Support tickets | -30% |
| NPS | Increase |
| Self-service rate | Improve |

Project Doc

Comprehensive project documentation with goals, timeline, team, and risks

Best for: Project leads and PMs creating project kick-off documentation

You say:

"Project doc for the mobile app redesign, the goal is to improve user retention by 20 percent, main features being redesigned are the onboarding flow home dashboard and notification system, timeline is three months starting in July, the team is three designers and four engineers, key risks are the legacy API dependencies and the tight timeline"

Contextli outputs:

# Mobile App Redesign

## Overview
Redesign core app flows to improve user retention.

## Objective
- **Target:** Improve user retention by 20%
- **Timeline:** 3 months (July – September)

## Scope

### Features Being Redesigned
1. Onboarding flow
2. Home dashboard
3. Notification system

## Team
| Role | Count |
|------|-------|
| Designers | 3 |
| Engineers | 4 |

## Risks
- Legacy API dependencies may slow redesign pace
- Timeline is aggressive for scope

## Success Metrics
- User retention rate +20%
- Onboarding completion rate improvement
- Reduced time-to-value for new users

Real-World Workflows

How to Use Contextli in Notion

Step-by-step workflows for common Notion tasks.

Document Meetings in Real-Time

You're in a meeting and need to capture notes directly in your team's Notion workspace.

Team LeadSaves 10-15 minutes per meeting (vs typing notes)

1
Open meeting notes template
Navigate to your team's meeting notes database
2
Activate Meeting Notes mode
Structured format for meetings
⌘+Shift+V
3
Dictate as the meeting progresses
Capture discussion points and decisions
4
Add action items
Summarize action items at the end

Example Output:

# Weekly Sync - Notes

**Attendees:** Team

## Updates
- Feature X launched successfully
- Customer feedback positive

## Discussion
- Q3 planning priorities
- Hiring timeline for new role

## Action Items
- [ ] @Alex: Draft Q3 OKRs
- [ ] @Team: Review by Friday

Build a Process Wiki Page

Your team needs standardized documentation for a new process. You want to capture every step before the details fade.

Operations ManagerSaves 20-30 minutes per wiki page (vs typing from scratch)

1
Create a new page in your team wiki
Navigate to the relevant section in your Notion workspace
2
Activate Page Content mode
Structured wiki formatting with headers and sections
⌘+Shift+V
3
Dictate the process steps
Describe each step naturally; Contextli formats into numbered sections with sub-headings
4
Review and publish
Make minor edits, add assignees or property values via Notion UI, then share with the team

Example Output:

# New Employee Onboarding Process

## Overview
Step-by-step guide for onboarding new team members.

## Week 1: Setup
1. IT account provisioning
2. Tools access (Notion, Slack, GitHub)
3. Intro 1:1s with team leads

## Week 2: Ramp-Up
1. Product walkthrough with PM
2. First small task assigned
3. Buddy system pairing

## Resources
- Employee Handbook
- Benefits Overview

Dictate Notion Pages on Windows

You use Notion as your team wiki but Notion's built-in voice is Mac-only. You need a voice workflow that works on your Windows machine.

Windows Power UserSaves 10–20 minutes per page vs typing from scratch

1
Open Contextli on Windows
Launch the Contextli desktop app on your Windows PC
2
Click into your Notion page
Open the Notion page or database entry where you want to add content - Contextli works in Notion's web app or desktop app on Windows
3
Set the right mode
Choose Meeting Notes, Page Content, or Database Entry mode depending on what you're creating
Win+Shift+V
4
Speak and insert
Dictate naturally; Contextli formats and inserts directly into Notion

Example Output:

# Q2 Planning Notes

**Date:** June 2026
**Attendees:** Team

## Priorities
1. Mobile app launch
2. API v2 migration
3. Hiring - 2 engineers

## Decisions
- Prioritize mobile over web redesign
- API migration starts July

## Action Items
- [ ] @Sarah: Mobile PRD by end of week
- [ ] @Mike: Engineering estimates by Friday

See It In Action

Voice to Notion: Real Examples

What you say versus what Contextli produces for Notion.

Creating a project page

You Say

"Project page for the API v2 migration, we're upgrading from REST to GraphQL, main goals are to reduce over-fetching and improve mobile performance, phases include schema design, migration tooling, client updates, and deprecation of v1, estimated completion is end of Q3"

Contextli Outputs

# API v2 Migration

## Overview
Migrating from REST to GraphQL API.

## Goals
- Eliminate over-fetching issues
- Improve mobile app performance
- Modernize API architecture

## Phases

### Phase 1: Schema Design
Define GraphQL schema based on client needs

### Phase 2: Migration Tooling
Build tooling for parallel operation

### Phase 3: Client Updates
Update web and mobile clients

### Phase 4: v1 Deprecation
Sunset REST API with migration support

## Timeline
**Target Completion:** End of Q3

Comparison

Contextli vs Other Notion Voice Solutions

Contextli vs Notion's Built-in Voice (2026)

Feature	Contextli	Notion's Built-in Voice (2026)
Windows support	YesFull Windows app	NoMac and iOS only
Cross-app use	YesWorks in any app on your computer	NoNotion only
Context-aware formatting	YesFormats for the context you set (notes, docs, emails)	PartialBasic Notion block formatting
On-device processing	YesAudio never leaves your device	PartialProcesses via Notion servers
Custom modes	YesCreate modes for any output format	NoFixed transcription only
Output editing	PartialReview before insert	PartialTranscribes directly into page

Windows support

Contextli

Full Windows app