Who this is for
Inspectors, surveyors, and engineers who walk sites and want findings captured as a report, not as shorthand to decode later.
The moment this saves you
I walk a site, jot half-legible notes, and then spend an hour back at the office trying to turn my own shorthand into a real report, often forgetting the exact location of a finding.
See it work
Messy spoken thought in. A clean, structured artifact out.
Inspection at the Maple Ave property. Starting in the basement. Finding, there's visible water staining on the north wall, looks like past flooding, moderate concern, recommend a moisture assessment. The electrical panel is outdated, it's a federal pacific, those are a known fire hazard, that's a major finding, recommend replacement. Moving upstairs. The bathroom on the second floor has a slow drain, minor. Found a cracked window pane in the back bedroom, minor, cosmetic. Roof from what I can see has some curling shingles, recommend a closer roof inspection, moderate. Overall the panel is the urgent one.
Inspection, Maple Ave property, June 5, 2026
Major (urgent)
- Electrical panel: Federal Pacific (known fire hazard). Recommend replacement.
Moderate
- Basement north wall: water staining, possible past flooding. Recommend moisture assessment.
- Roof: curling shingles visible. Recommend closer roof inspection.
Minor
- Second-floor bathroom: slow drain
- Back bedroom: cracked window pane (cosmetic)
Top priority: the electrical panel.
The workflow
Record a voice note
Hit the hotkey and talk, no formatting, no typing.
Tag it with this context
Contextli shapes your words into the structured output above.
Find it later
Everything's searchable and organised by context.
Pull it into Claude or ChatGPT
Bring your contexts straight into your AI tools with the Contextli MCP.
Your raw recording and transcription stay on your device, so you can always go back to the original.
The prompt behind this context
I'm going to speak inspection findings as I walk a site. Turn it into a report-ready inspection note: a bold "Inspection, [site], [today's date]" heading, then findings sorted into bold severity sections, **Major (urgent)**, **Moderate**, and **Minor**, each finding with its location and my recommendation. End with an italic top-priority line if I name one. Keep locations and severities exactly as I state them. Don't invent findings or change a severity I assigned. Output only the note.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Use this context
One click copies it and shows you exactly how to drop it into Contextli.
Next, open Contextli, go to the Contexts page, click Import, choose From JSON, paste, then Import Context. It is ready to use.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Your raw recording and transcription stay on your device, so you can always go back to the original.
Related contexts
Construction Daily Log
End of the day on-site, covered in dust, and the daily log still has to get done. Just walk and talk it, crew, weather, progress, the delay, the delivery. You get a formatted job log, so the paper trail is solid if there's ever a dispute about who did what when.
Field Observation Note
Out in the field, on a site, in nature, on a walk-through, writing means stopping and losing the moment. Just speak what you see as you see it. You get a clean, timestamped observation log, so the detail you noticed at 9:14am is still there when you're back at your desk.
Real Estate Showing Note
Show six houses in an afternoon and by dinner they're a blur of kitchens. The second you walk out, say your read, the address, the wow, the dealbreaker, the price gut-check. You get a comparable note per property, so you actually remember which one was 'the one.'
Questions people ask
Questions contractors ask about Site Inspection Note
What is the best way for a contractor to capture inspection notes on-site without a clipboard?
Speak your observations into Contextli immediately after the walkthrough or site visit, while the details are sharp. The Site Inspection Note context structures your spoken description of the site into an inspection note with the key fields. You have a structured record before you get back to your vehicle.
How do I take inspection notes hands-free while walking a site?
Add the Site Inspection Note context to Contextli, then speak your observations as you walk. Because you are speaking rather than typing, your hands are free and you can look at what you are describing. The context formats your words into an inspection note when you finish.
What should an inspection note include to be useful later?
It should include the date, the site address or identifier, the specific observations made with location references, any issues found and their severity, and the recommended next steps. The Site Inspection Note context captures all of these from your spoken walkthrough.
How do I share inspection notes with a client or team quickly after a site visit?
After dictating your observations using the Site Inspection Note context, copy the structured inspection note and paste it into an email, a client portal, or a project tool. The output is plain text that reads cleanly without any special formatting.
How do I add this context to Contextli?
Copy the context on this page, then open Contextli and go to the Contexts page. Click Import, choose From JSON, paste it into the Import from Clipboard window, and click Import Context. It is ready to use in under 30 seconds. If you do not have Contextli yet, you can download it for free first.
Is my voice recording private? Does Contextli send it anywhere?
Your voice recording and the transcription are stored on your device only. Contextli processes your audio locally and does not send your recordings or transcription text to any server. The structured output it produces is text you control, and you decide where it goes.
Can I change what the output looks like?
Yes. Every context in Contextli is a starting point you can edit. Open the context in the app, change the instructions to adjust the structure, tone, or fields, and save. The next time you use it, the output reflects your changes. You are not locked into the default format.
Do I need to install an app to use this context?
Yes. Contextli is a free app. Download it, then copy this context and paste it into the Import from Clipboard window on the Contexts page. The whole process takes about 30 seconds.