Who this is for
Landlords and property managers who need a dated, factual record of tenant interactions for late rent, complaints, and warnings.
The moment this saves you
3B is late on rent again, the third time this year, I reminded him about the late fee and got a noise complaint about him last weekend, and if it comes to non-renewal I need every one of these on file with dates.
See it work
Messy spoken thought in. A clean, structured artifact out.
Three B is late on rent again, third time this year, talked to him today says he'll pay Friday, I reminded him about the late fee, also got a noise complaint about him from three A last weekend, documenting this in case we need to not renew.
Tenant log: Unit 3B
- Date: today
- Issue: rent late (3rd time this year)
- Interaction: tenant says he'll pay Friday; reminded of the late fee
- Related: noise complaint from Unit 3A (last weekend)
- Action: documented for possible non-renewal
- Pattern: repeated late payment + a noise complaint on file
The workflow
Record a voice note
Hit the hotkey and talk, no formatting, no typing.
Tag it with this context
Contextli shapes your words into the structured output above.
Find it later
Everything's searchable and organised by context.
Pull it into Claude or ChatGPT
Bring your contexts straight into your AI tools with the Contextli MCP.
Your raw recording and transcription stay on your device, so you can always go back to the original.
The prompt behind this context
I'm going to log a tenant interaction. Turn it into a dated, factual log entry. Output a bold header with the unit, then bullets for: Date, Issue, Interaction (what was said, kept neutral), Related items, Action taken, and Pattern (only if I point to repetition). Keep dates and figures exactly, stay factual and neutral, use only what I actually said, never invent a date, a quote, a complaint, or a characterization I did not state. Output only the log entry, no preamble.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Use this context
One click copies it and shows you exactly how to drop it into Contextli.
Next, open Contextli, go to the Contexts page, click Import, choose From JSON, paste, then Import Context. It is ready to use.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Your raw recording and transcription stay on your device, so you can always go back to the original.
Related contexts
Maintenance Request Note
Requests come in by phone all day across units, and the access window plus the urgency are exactly what you mess up. Speak the unit, the issue, and when the tenant is home, and get a clean ticket ready to assign.
Unit Turnover Note
Turnover condition is your deposit-dispute paper trail, and the room-by-room detail is tedious to type later. Walk the empty unit and speak what you see, and get a report with the deductions and a punch list to make it rent-ready.
Complaint Draft Note
You're furious about the bad service or the wrong charge, and if you write the email while angry it'll be a rant they ignore. Vent it all out loud. You get a firm, calm, effective complaint that states the facts and the resolution you want, so you actually get it sorted.
Questions people ask
Questions property managers ask about Tenant Issue Log
What is the best way for a property manager to capture field notes on-site without a clipboard?
Speak your observations into Contextli immediately after the walkthrough or site visit, while the details are sharp. The Tenant Issue Log context structures your spoken description of the site into a field note with the key fields. You have a structured record before you get back to your vehicle.
How do I take field notes hands-free while walking a site?
Add the Tenant Issue Log context to Contextli, then speak your observations as you walk. Because you are speaking rather than typing, your hands are free and you can look at what you are describing. The context formats your words into a field note when you finish.
What should a field note include to be useful later?
It should include the date, the site address or identifier, the specific observations made with location references, any issues found and their severity, and the recommended next steps. The Tenant Issue Log context captures all of these from your spoken walkthrough.
How do I share field notes with a client or team quickly after a site visit?
After dictating your observations using the Tenant Issue Log context, copy the structured field note and paste it into an email, a client portal, or a project tool. The output is plain text that reads cleanly without any special formatting.
How do I add this context to Contextli?
Copy the context on this page, then open Contextli and go to the Contexts page. Click Import, choose From JSON, paste it into the Import from Clipboard window, and click Import Context. It is ready to use in under 30 seconds. If you do not have Contextli yet, you can download it for free first.
Is my voice recording private? Does Contextli send it anywhere?
Your voice recording and the transcription are stored on your device only. Contextli processes your audio locally and does not send your recordings or transcription text to any server. The structured output it produces is text you control, and you decide where it goes.
Can I change what the output looks like?
Yes. Every context in Contextli is a starting point you can edit. Open the context in the app, change the instructions to adjust the structure, tone, or fields, and save. The next time you use it, the output reflects your changes. You are not locked into the default format.
Do I need to install an app to use this context?
Yes. Contextli is a free app. Download it, then copy this context and paste it into the Import from Clipboard window on the Contexts page. The whole process takes about 30 seconds.